OPERATION ADMIN - KL Eco City

Key Responsibilities

1. Vendor & Third-Party Coordination
-Communicate with external vendors to obtain updates, quotations, and required information.
-Follow up on timelines, deliverables, and outstanding matters.
-Maintain updated vendor records and agreements.

2. Documentation & Submissions
-Prepare, review, and submit documents to authorities, platforms, and partners.
-Ensure accuracy, completeness, and proper filing of all documentation.
-Keep both digital and physical records organized and accessible.

3. Stakeholder Communication
-Act as the liaison between internal teams, clients, and vendors.
-Coordinate meetings, follow-ups, and progress updates.
-Track operational tasks and ensure timely communication.

4. Operational Support to COO
-Assist with daily administrative tasks and operational coordination.
-Prepare simple reports, summaries, and relevant research.
-Support workflow improvements and execution of ad-hoc projects.

What You’ll Be Doing Day-to-Day
-Providing administrative support to the operations team.
-Handling data entry, filing, and document management.
-Coordinating schedules, meetings, and travel arrangements.
-Acting as the first point of contact for enquiries.
-Assisting with general office operations and ad-hoc tasks.

Requirements
-Experience in admin, operations, or coordination roles is an advantage.
-Strong organizational skills with excellent attention to detail.
-Good communication skills, both written and spoken.
-Ability to prioritize tasks and work independently.
-Competency in Microsoft Office and basic digital tools.
-Team player with a positive and proactive attitude
-Able to start immediately will be added as advantage