Personal Assistant

Assessment:

All applicants are invited to complete the assessment. Completing this assessment will allow you to distinguish yourself from other applicants. This would give all candidates an equal opportunity to shine.

Kindly copy and paste the link below into another tab to access the assessment: https://app.testgorilla.com/s/fzqsx03v

Job Purpose & Overview:

Provide strategic support, manage special projects, and ensure the efficient operation of the division which requires strong leadership abilities, exceptional organisational skills, and the ability to handle sensitive information with discretion.

Key Accountabilities:

Tracking & Reporting

Prepare and deliver reports and presentations for senior leadership and board meetings, maintaining accuracy and consistency to effectively convey divisional strategies and initiatives.

Prepare and draft proposal materials, papers, memos with precision and attention to detail to achieve intended outcomes.

Collaborate closely with the C-suite and team members to refine reports, content, and proposal papers to ensure alignment with organisational objectives and messaging consistency.

Maintain and handle confidential and sensitive information with the utmost discretion and professionalism regarding divisional matters, employee information and organisational strategies.

Research & Advice

Provide advice to C-suite and divisional leadership team on relevant matters or best practices by staying informed about industry trends and best practices in the divisional management.

Conduct research and analysis to support decision-making processes within the division.

Deliver complex analyses of relevant data; identify key trends and contribute to the creation of divisional insights that enable the diagnosis of business issues, enhancement of process and operations, and/or improvement of business performance.

Budget & Project Management

Manage and coordinate the divisional budget by preparing, monitoring and analysing financial data to ensure alignment with strategic objectives and organisational priorities.

Act as the divisional focal and manage organisation wide project and initiatives e.g. Standard Operating Procedure (SOP), risk register, Business Continuity Management (BCM), Anti-bribery Management System (ABMS), compliance/ISO/audit exercises etc.

Liaison for Engagement Activities

Serve as a liaison between the C-suite and other departments, as well as external stakeholders to facilitate communication and collaboration on initiatives related to HRD Corp programmes, events, and relevant activities.

Participate in any engagement activities that concern the division, such as industry conferences, networking events, and professional associations, to stay connected with industry trends and best practices.

Craft compelling communication materials and papers, such as reports, presentations, and talking points, for C-suite's engagements with internal and external stakeholders.

Schedule & Correspondence Management

Efficiently manage the C-suite's schedule, including scheduling meetings, appointments, and events, while ensuring alignment with organisational priorities.

Handle all correspondence on behalf of the C-suite, including emails, phone calls, and written communications, with professionalism, timeliness, and confidentiality.

Anticipate scheduling conflicts and prioritise incoming communications, flagging urgent matters for the C-suite's attention, and maintaining discretion with sensitive information.

Educational Qualification & Relevant Experience

Bachelor's degree in business, administrations, mass communications, office management, human resources or a related field.

Minimum of 5 - 7 years of experience in Business, Administration, Mass Communications, Office Management, Human Resources or related field.

Excellent in written communication and experience in preparing proposal papers.

Good analytical skills and experience with data management and reporting.

Proficiency in Microsoft Office Suite and relevant systems.

Strong communication, analytical, and problem-solving skills.

Demonstrated problem-solving abilities with a proactive approach.

Willing to work at Damansara Heights.

Kindly be advised that due to the high number of applications we receive, only candidates who have been shortlisted will receive notifications regarding the status of their applications. We sincerely appreciate your understanding and patience as we carefully review each application.