Personal Assistant (PA) to COO & CEO (Mandarin-speaking)

Requirements:
. Fluent in Mandarin (spoken and written) - mandatory
. Proficient in English and Bahasa Malaysia
. Proven experience as a Personal Assistant, Executive Assistant, or similar role
. Strong organizational and multitasking skills
. Excellent communication and interpersonal abilities
. High level of discretion and confidentiality
. Proficient in Microsoft Office and other office tools

Preferred Qualifications:
. Experience supporting senior management or expatriate executives
. Prior experience in translation or interpretation is an added advantage

Responsibilities

Key Responsibilities:
Personal Assistant Duties:
. Manage daily schedules, appointments, and meetings for COO & CEO
. Coordinate travel arrangements, including flights, accommodation, and itineraries
. Prepare meeting agendas, take minutes, and follow up on action items
. Handle confidential documents and maintain proper filing systems
. Assist in organizing company events, meetings, and business functions
. Screen calls, emails, and correspondence on behalf of COO & CEO
Translation & Communication:
. Translate documents, reports, emails, and internal communications between Mandarin, English, and Bahasa
Malaysia
. Act as interpreter during meetings, discussions, and conference calls
. Facilitate smooth communication between Malaysian management team and China executives
. Ensure accuracy and clarity in all translated materials

Administrative Support:
. Assist in preparing reports, presentations, and business documents
. Liaise with internal departments and external stakeholders
. Monitor deadlines and ensure timely completion of assigned tasks