Personal Assistants to Director/MD

Personal Assistants to Director/MD- Fresh grads and those with relevant PA, admin, office support, HR experiences are also encouraged to apply (Shah Alam/Klang/Subang Jaya/Puchong/PJ)



Duties and Responsibilities

To provide comprehensive administrative, secretarial, and organizational support to the Managing Director (MD) to ensure the efficient operation of executive functions and effective time management.

1.⁠ ⁠Administrative Support

-Manage and maintain the MD’s calendar, schedule meetings, and appointments.

- Prepare and edit correspondence, reports, and presentations.

-Handle confidential documents ensuring they remain secure.

2.⁠ ⁠Communication & Coordination

-Screen, direct, and prioritize incoming calls and emails for the MD.

-Liaise with internal departments, external stakeholders, and clients on behalf of the MD.

-Follow up on action items and ensure timely completion by responsible parties.

3.⁠ ⁠Meeting & Travel Arrangements

-Organize meetings, prepare agendas, and take meeting minutes.

-Arrange domestic and international travel, accommodation, and logistics.

-Ensure MD is fully briefed and prepared for meetings, presentations, and events.

4.⁠ ⁠Project Assistance

-Assist with tracking project timelines, deadlines, and deliverable.

-Support MD in business proposals, reports, and company initiatives.

-Conduct basic research and compile data as required.

5.⁠ Office & Personal Tasks

-Maintain an organized filing system (physical and digital).

-Manage personal errands or requests from the MD when required.

-Ensure the smooth running of the MD’s office and related activities.

Requirements

-Diploma or Degree in Business Administration, Secretarial Studies, or relevant fields.

-Personal Assistant experience is an advantage but fresh grads or those with relevant experience such as in admin, hr, office support etc are encouraged to apply

-High level of professionalism, integrity, and discretion.

-Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).

-Strong time management, multi-tasking, and problem-solving abilities.

-Presentable, proactive, resourceful, detail-oriented, and able to work independently.