Purchasing and Sourcing Executive (Procurement)

Salary Range

3300 - 4500
Work Location Address

New Address: Our Fifth Space new office HQ address:

No. 7, Jalan Inovasi 2, Taman Perdagangan Elmina, Bandar Elmina Kuang, Sungai Buloh,
Selangor


Currently our interview place still in Sg Buloh, but the new place for our upcoming all candidate will be based in Elmina
Venue: No. 437 Jalan Perusahaan 2, Bandar Baru Sungai Buloh, 47000 Sungai Buloh, Selangor


Work Schedule

Monday to Friday , 9am to 6pm

Description

Job Description
Short Description

For the talented procurement executive,

Are you eager to explore your supply chain skill? We’re looking for a talented Junior Procurement & Supply Chain Coordinator to work together and we want to explore this vast creative ID industry sourcing experiences with you !

We are seeking an experienced Procurement Executive with a strong background in both local & China sourcing and supply chain management. The core focus of this role is to identify top-tier Chinese manufacturers via platforms like Alibaba, negotiate competitive rates, and manage the end-to-end purchasing process. A fluent command of Mandarin is critical, as you will serve as the primary link to our Chinese supplier network, handling technical specifications, price negotiations, and dispute resolutions directly.



What your challenge looks like:

Sourcing direct and indirect materials and supplies requested by the internal department, interior design team and the on-site renovation team.

To ensure the supply for renovation process is always smooth without the interruption of logistic and inventory.

Always compare the value and pricing from different source consist of sub-contractor and supplier to lower down the costing than the market price.

Planning, entry and documentation of all goods for project operation.

Decision making in procurement, logistic and inventory management.

Dealing and networking with vendors and supplier to get credit term for the company.

Excellent time management and multi-tasking skills to work efficiently for different project purchasing order and evaluation of quotation.

Key Responsibilities

Sourcing & Supplier Management : Identify, evaluate, and onboard high-quality vendors. Conduct regular performance reviews to ensure suppliers meet delivery timelines, quality standards and compliance policies.

Negotiation & Contract Management : Negotiate pricing, payment terms, and service-level agreements (SLAs) to maximize cost savings without compromising on quality.

Purchase Order Processing : Review purchase requisitions, issue detailed Purchase Orders (POs), and track deliveries to resolve any delays or discrepancies.

Cost & Market Analysis : Analyze market trends, track material price fluctuations, and identify strategic opportunities to reduce overall procurement spend.

Cross-Functional Collaboration : Partner closely with Inventory, Warehouse, and Finance teams to align procurement schedules with stock demands and handle invoice reconciliation.

Vendor Liaison & Performance Tracking: Serve as the primary point of contact for vendor communications. Proactively resolve order discrepancies, shipping delays, and pricing disputes directly with the supplier.

On-Site Warehouse Inspections: Travel to local or regional vendor warehouses and production sites to conduct supplier audits, evaluate their storage conditions, and assess their operational capacity.

Hands-on Quality Control (QC): Perform physical quality checks and inspections on inbound purchased items against approved technical data sheets. Verify dimensions, packaging integrity, and material compliance.

Defect Management & RMA Reporting: Document defect rates and issue formal Return Merchandise Authorization (RMA) or corrective action requests to vendors when goods fail quality checks. Negotiate replacements, credits, or refunds.

Job Requirements
Skills & Qualifications

Experience : 2 to 4 years of proven experience as a Procurement Executive, Purchasing Officer, with at least 2 years focused specifically on procurement from China via Alibaba.

Education : Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.

Soft Skills : Sharp negotiation tactics, analytical thinking, strong relationship-building capabilities, and high integrity.

Language Skills : Mandarin fluency is mandatory (must be highly proficient in reading, writing, and speaking to handle business terms and technical contracts in Chinese).

Traits : Sharp analytical eye for catching physical defects, high assertiveness when confronting vendors about substandard quality, and strong problem-solving skills under pressure.

Key Performance Indicators (KPIs) to track for this role: Cost savings achieved percentage, Supplier On-Time Delivery (OTD) rate, and Purchase Order cycle time.