Receptionist@ Administration

Responsibilities
Front Desk Management
-Greet and assist visitors, clients, and employees.
-Answer and direct incoming calls in a professional and courteous manner.
-Maintain a clean, organized, and welcoming reception area.

Administrative Support
-Perform general clerical tasks such as photocopying, scanning, and filing.
-Handle incoming and outgoing mail and packages.
-Schedule and coordinate appointments, meetings, and activities.

Communication
-Communicate effectively with internal and external stakeholders.
-Relay messages and information accurately and promptly.

Office Supplies & Equipment
-Monitor and replenish office supplies when needed.
-Ensure office equipment functions properly and report any issues.

Data Entry
-Input and update information in databases and spreadsheets accurately.

Visitor Coordination
-Register, announce, and guide visitors accordingly.
-Ensure security and confidentiality measures are consistently maintained.
-Provide administrative support to other departments when required.
-Handle and resolve administrative issues, inquiries, and basic problem-solving tasks.

Qualifications
Education
-High school diploma or equivalent.
-Additional training in office administration is an advantage.

Experience
-Prior experience as a receptionist or in an administrative role is preferred.

Skills
-Excellent verbal and written communication skills.
-Proficient in Microsoft Office (Word, Excel, Outlook).
-Strong organizational and multitasking abilities.
-High attention to detail and accuracy.

Professionalism
-Courteous, friendly, and professional demeanor.
-Ability to maintain confidentiality at all times.

Adaptability
-Able to adapt to changing priorities and work effectively in a fast-paced environment.