Sales Administration Executive - Butterworth

Key Responsibilities:

Administrative & System Entry (SQL Accounting)-
-Key in sales orders, invoices, delivery orders (DO), and purchase orders (PO) into SQL system.
-Update customer and supplier records in SQL.
-Ensure all transactions are properly recorded and filed.
-Maintain accurate documentation (hardcopy & softcopy).

Purchasing & Supplier Management
-Prepare and issue purchase orders to suppliers.
-Compare supplier pricing and source for better cost when necessary.
-Follow up on delivery schedules to ensure timely stock arrival.
-Coordinate with warehouse on goods receiving.
-Check supplier invoices against PO before submission

Inventory & Stock Monitoring
-Monitor stock levels and prepare reorder lists.
-Update stock movement in SQL system.
-Assist in stock take and stock reconciliation.

Accounts & Payment Follow-Up
-Follow up on customer outstanding payments.
-Issue official receipts for payments received.
-Prepare supplier payment documents for approval.
-Reconcile basic accounts records in SQL.

Petty Cash Management
-Handle petty cash transactions (fuel, stationery, small purchases, etc.).
-Record petty cash expenses properly.
-Prepare petty cash report & reconciliation.

Sales & Operation Support
-Assist sales team in preparing quotations.
-Arrange delivery schedules with warehouse/transporter.
-Inform relevant teams on stock or shipment issues.

Requirements:
-Diploma/Degree in Business Administration, Accounting, Logistics, or related field.
-Minimum 2 years of working experience in administration, accounts, or operations.
-Proficient in SQL Accounting system and Microsoft Office (Excel, Word).
-Strong organizational skills with attention to detail.
-Good communication skills in English and Bahasa Malaysia.
-Ability to multitask and work independently.