Sales Administration Executive (Penang)

About the Job

Join us at Eastern & Oriental Berhad and have a role in shaping refined living experiences and inspiring spaces. We welcome you to contribute to our legacy of exceptional, timeless addresses. Apply now for a career in Sales Administration with us, where your drive meets endless possibilities.



The position is based in our Penang Office in Malaysia.



Job Overview

Oversee sales administration processes to ensure that documentation and records adhere to policies and procedures concerning credit control, sub-sale transactions, financing, loan documentation, and vacant possession.



Key Responsibilities

Accurately and promptly update purchaser, end-financier, and solicitor information in the IFCA system

Ensure timely issuance of progress billings to purchasers or end-financiers upon receiving the Architect Certificate from the Project Department and facilitate prompt payments from purchasers and end-financiers

Maintain up-to-date aging and reconciliation reports for receivables

Monitor reminders, terminations, and sales forfeiture actions to ensure compliance with the terms stipulated in the Sale and Purchase Agreement

Maintain an organized filing system for purchaser records and documentation while managing administrative tasks

Handle sub-sale, auction, refinancing of properties and oversee the submission of Blanket Consent to Transfer and Consent to Transfer forms

Identify and collaborate with supervisors to resolve outstanding issues and enhance processes

Prepare and submit monthly and ad-hoc reports as needed

Undertake additional tasks assigned by superiors or department heads as and when it required



Requirements

Posses at least Diploma/ Bachelor Degree or other higher qualifications

A minimum of 2-3 years of experience in sales administration, ideally within the property or real estate sector (Fresh graduates are welcome to apply)

Proficient in Microsoft Office Applications and IFCA