Secretary to Head of Production (RM3K salary – negotiable)

Key Responsibilities

Provide full secretarial and administrative support to the Head of Production.

Manage daily schedules, meetings, appointments, and travel arrangements.

Prepare, translate, and draft correspondence, reports, presentations, and minutes of meetings.

Handle confidential and sensitive documents with professionalism and discretion.

Coordinate communication between the Production Department and internal departments.

Liaise with China suppliers in Mandarin regarding production matters, documentation, delivery schedules, and technical clarifications.

Assist in monitoring production-related documents such as purchase orders, delivery schedules, and production reports.

Maintain systematic filing (physical and digital) and document control.

Follow up on action items, deadlines, and instructions from the Head of Production.

Support ad-hoc tasks and special projects as assigned.

Job Requirements

Diploma / Bachelor’s Degree in Business Administration, Secretarial Studies, or related field.

Fresh graduates welcome; minimum 2–3 years of relevant working experience, preferably in manufacturing or industrial environment.

Proficient in spoken and written Mandarin (for dealing with China suppliers).