Senior Admin Executive

We are looking for a hands-on Senior Admin Executive/ Admin Executive to plan, manage and take ownership of daily admin operations covering facilities, maintenance, company properties, warehouse, logistics, company vehicles and operational support matters.

Responsibilities

Take ownership of daily facilities, maintenance and workplace operational matters to ensure issues are followed through until completion.

Plan, arrange and monitor maintenance schedules, repair works, servicing and workplace upkeep.

Personally follow up with contractors, cleaners, security, building management, landlords, vendors and service providers to ensure timely action.

Conduct site/facility checks when required and identify defects, safety concerns, repair needs and improvement areas.

Manage company properties, tenancy matters, licenses, permits and renewal schedules.

Handle warehouse administration, inventory records, stock movement and logistics arrangements.

Arrange company vehicle servicing, repairs, road tax, insurance renewal and related records.

Plan and monitor maintenance/service team manpower, work schedules, task assignments, attendance, overtime records, reports and documentation.

Propose and support building enhancement, facility improvement and preventive maintenance initiatives.

Maintain proper records for maintenance, tenancy, licenses, insurance, vendors, assets and inventory.

Prepare reports, highlight operational issues and recommend practical improvements to admin workflows and SOPs.

Requirements

Minimum SPM qualification. Diploma/Degree holders may also apply.

3–5 years’ experience in admin operations, facilities, maintenance coordination, property admin, warehouse/logistics or related operational roles.

Must be hands-on, responsible, committed and willing to take ownership until tasks are completed.

Able to plan, prioritize, follow up closely and solve operational issues independently.

Able to conduct physical checks, attend to defects/maintenance issues and coordinate rectification works.

Able to manage manpower planning, work scheduling, task assignment and maintenance/service records.

Willing to work after office hours, weekends or public holidays when required for maintenance works, urgent rectification or operational needs.

Good communication, coordination and vendor management skills.

Computer literate and able to manage documentation, records and reports efficiently.

Mature, proactive, detail-oriented and able to work under pressure