Senior HR & Admin Executive

You will play an important role in:

1. Payroll Management
-Manage end-to-end payroll processing for all employees and expatriates, ensuring accuracy, timeliness, and full compliance with statutory and company requirements.
-Verify payroll data, attendance, overtime, and invoices from contract worker suppliers.
-Administer statutory submissions and payments, including EPF, SOCSO, EIS, PCB, HRDF, and other local authorities.
-Prepare and submit CP21, CP22, and CP22A forms in accordance with LHDN requirements.
-Handle payroll-related inquiries, resolve discrepancies, and ensure data confidentiality at all times.
-Support payroll audits, prepare payroll reports, and drive continuous process improvements for efficiency and compliance.

2. Recruitment & Onboarding
-Manage the full recruitment cycle, including job postings, candidate screening, interview coordination, reference checks, and offer management.
-Facilitate onboarding for new hires—prepare employment contracts, collect required documentation, and ensure a smooth integration process.
-Maintain and update employee databases, organizational charts, and recruitment records.
-Collaborate with department heads to forecast manpower needs and ensure timely hiring in line with business goals.

3. Foreign Worker & Expatriate Management
-Oversee all immigration matters related to foreign workers and expatriates, including work permits, visa applications, renewals, and cancellations.
-Manage passport renewals, FOMEMA medical check-ups, and accommodation arrangements as required.
-Maintain accurate records of documentation, expiry dates, and renewals to ensure compliance with immigration and labor regulations.
-Liaise with relevant government agencies and service providers for immigration, labor, and regulatory matters.

4. HR Administration & Compliance
-Support implementation of HR policies, employee engagement activities, and internal communication initiatives.
-Ensure compliance with Malaysian labor laws and company policies.
-Participate in HR projects, system enhancements, and workflow improvements.
-Conduct exit interviews and compile feedback to support organizational improvement and retention strategies.

5. Administration
-Assist in company events such as monthly birthday celebrations, town halls, sports activities, annual dinners, and team-building programs.
-Arrange transport and accommodation for visitors and employees on business trips, ensuring compliance with company policies and budgets.
-Oversee travel bookings, manage special requests, and ensure a smooth travel experience for staff and guests.
-Process HR and administrative payments promptly, maintain vendor and contract records, and ensure adherence to procurement and finance policies.
-Monitor and maintain office facilities to ensure safety, cleanliness, and operational efficiency in accordance with health and safety standards.

To succeed in this role, we will need you to have:
-At least diploma or bachelor’s degree with minimum of 5 years’ general HR experience within a manufacturing or similar environment is desirable
-Candidates fluent in Mandarin preferred as role requires candidate to deal with Mandarin speaking counterpart in headquarter.
-Excellent verbal and written communication skills.
-An understanding and practicable knowledge of Malaysia Employment Regulations, and prevailing H.R. practices and legislation.
-Strong presentation skills.