Senior Manager, Corporate Secretarial

Process & Compliance

Ensure compliance by the Group with all relevant requirements and regulations including the Constitution, CA, Companies Commission of Malaysia ("CCM")
Guidelines and other relevant Acts/Guidelines as follows: -

i. Ensure accurate filing of Company's statutory forms with the CCM in a timely manner.

ii. Coordination of Board of Directors'/Board Committees'/ Shareholder's
Meetings and overseeing the process, arrangements and logistics including the timely issuance of Notice and Agenda.

iii. Preparation of corporate secretarial documentation in accordance with the Act and best practices.

iv. Preparation of Minutes of Board of Directors'/Board Committees'/Shareholder's Meetings in a timely manner.

v. Proper documentation and safekeeping of statutory registers and records of the PROTON Group.


Output / Key Performance Indicators

i. Compliance with companies law and regulations.

ii. Ensure zero penalty by the CCM.

iii. Provide fast service to internal and external customers for documents of PROTON companies.


Ongoing Improvement to Routine Affairs

i. Improvement in statutory updates and filings system.


Output / Key Performance Indicators

i. Statutory documents are organized and filed orderly for easy reference.

Advisory Function

i. Provide general advisory services on Corporate Secretarial matters to ensure that the PROTON companies complies with requirements under the Act and other related statutory requirements.

ii. Acts as main bridge of communication between the Director and senior management.


Output / Key Performance Indicators

Provision of accurate and timely advices on Corporate Secretarial matters to internal and external stakeholders.

Continuous learning

i. Attending on-going training conducted by MAICSA, CCM and other related professional bodies.

ii. Sharing of technical updates from MAICSA, CCM, legal firms and other related professional bodies with other colleagues.

iii. Sharing of job-related information among colleagues.

Output / Key Performance Indicators
Keep updated with changes in the regulations and able to deliver target well.



Formal Education:
Bachelor Degree in Law/Accounting/Business.
Specialized in: ICSA.
Administration or similar discipline.


Work Experience:
Clarify Total Work
Total Work Experience: 8 years
Total Relevant Experience: 1 year in
1. Preferably MAICSA member/Licenced Secretary from CCM.
2. Preferably from automotive industries.

3. Experience working in in-house Company Secretarial division.
4. Experience of working in public listed company is an added value.



Skills / Knowledge/
Qualifications:
Knowledge

1) Good working knowledge of the CA and corporate governance.
2) Good understanding of the business and the operation of PROTON
Group.


Skills

1) Multitasking skills:
Managing meetings while making sure that corporate governance compliance is adhered to; taking in and processing large amounts of information while supporting communications between Management and the Board, etc.
2) Strong attention to details. A command of details to ensure that the decision making and further implementation procedure of the Board and Management is operated correctly, without mistakes or omissions.
3) Great planning skills. Always planning ahead of deadline.

Qualifications

1) Possess requisite qualifications pursuant to the listed qualifications in the CA.


Language Preference

1.Able to speak Mandarin, read and write Chinese.