Purchasing Engagement

-Engage with the various stakeholders to ensure that procurement policy, processes and internal controls are adhered to.

-Participate in tenders and negotiate with Vendors on feedback, clarifying requests and pricing. Provide recommendation on Vendor selection and alternative solutions for purchasing activities.

-Review system Purchase Requisitions and ensure purchasing authorities are accurately reflected in limits of authority documentation.

-Work closely with General Counsel to ensure contracts are drafted with a relevant tolerance of risk applicable to the organization.

-Coordinate quotation management, including new quotations, renewals and variance analysis. Provide recommendations as required.

-Perform sourcing, liaising and negotiating with new and existing vendors, negotiating commercial terms with vendors such as Price, Delivery Lead Time, Quality of Goods & Services and etc.

Reporting & Analysis

-Working closely with Financial Planning & Analysis function, align and report on all procurement activity, spending and saving. Give active involvement in yearly capex budgeting process.

-Prepare ad-hoc analysis and tracking on cost related topics. Bring transparency to the organization on large purchases. Identify areas of spend or supplier consolidation for review.

-Take responsibility in vendor selection, management and vendor half yearly and yearly performance evaluation and assessment.


Vendor Management

-Ensure adequate Vendor checks are conducted with regards to anti-money laundering, legal sanctions and other regulations. Enforce Vendor signoff on group specific disclaimers and other relevant documentation.

-Work closely with Finance Operations functions to monitor unused vendor lists. Implement internal controls on vendor selection, usage and archiving policy.

-Assist in Vendor discussions, conflict resolution and communication between Cycle & Carriage and relevant Vendor as required.