Job Responsibilities

1. Recruitment & Onboarding
-Assist in creating job postings, shortlisting candidates, and conducting interviews.
-Coordinate with department heads to fulfill manpower requirements.
-Manage onboarding processes including documentation, orientation, and induction programs.

2. Employee Records & Administration
-Maintain accurate and up-to-date employee records.
-Handle HR documentation, including contracts, letters, and HR reports.
-Ensure compliance with statutory requirements (EPF, SOCSO, HRDF, etc.).

3. Attendance & Leave Management
-Monitor attendance and leave records of employees.
-Approve and track leave applications, compensatory off, and overtime.
-Ensure timely and accurate submission of attendance data for payroll processing.

4. Payroll Processing
-Process payroll accurately and ensure the salaries and statutory contribution are paid before the deadline.
-Verify attendance, leave, overtime, and claims before payroll processing.
-Ensure compliance with statutory deductions and contributions (EPF, SOCSO, etc.).
-Maintain payroll records for audit and reporting purposes.

5. Staff Claim Verification & Payment
-Verify all staff claims (travel, medical, allowances, etc.) for completeness and accuracy.
-Process approved claims and ensure payments are made before deadlines.
-Maintain proper records of claims for audit and reporting purposes.

6. Employee Insurance Management
-Manage employee insurance policies, including medical, group, and personal coverage.
-Ensure timely renewal of all insurance policies before expiration.
-Coordinate with insurance providers and communicate policy updates to employees.

7. Company Events & Activities
-Support planning, coordination, and execution of company events, team-building activities, and employee engagement programs.
-Assist in budget tracking, vendor coordination, and event logistics.
-Promote participation and ensure smooth event operations

8. Performance Management & Probation Monitoring
-Assist in implementing performance appraisal systems and KPI tracking.
-Ensure performance reviews for new employees are conducted before the end of probation period.
-Send reminders to supervisors regarding pending appraisals, confirmations, or performance reviews.
-Support HR Manager in promotions, confirmations, and performance evaluations.

9. Employee Relations
-Act as a point of contact for employee queries and grievances.
-Support in resolving workplace conflicts and disciplinary actions.
-Promote a positive work culture and employee engagement activities

10. Training & Development
-Coordinate training sessions, workshops, and development programs.
-Track and report on employee training requirements and HRDF claims (if applicable)

11. HR Policies & Compliance
-Ensure HR policies, procedures, and company handbook are implemented and adhered to.
-Support HR Manager in updating policies and communicating them to employees.
-Ensure compliance with labor laws and company regulations.

12. Employment Exit & Offboarding
-Arrange employment exit interviews and manage the full exit process.
-Ensure proper clearance, return of company assets, and documentation completion.
-Provide exit reports and feedback to HR Manager for further action.

13. HR Reporting
-Prepare and submit monthly HR reports, including headcount, turnover, leave, claims, payroll, insurance, events, probation reviews, and manpower cost.
-Provide analysis and recommendations for HR metrics to management.

14. Ad Hoc
-Any other tasks assigned by the management from time to time

Requirement
-Bachelor’s degree in Human Resources, Business Administration, or related field.
-Minimum 3-5 years of experience in HR, preferably in IT or Engineering company.
-Strong knowledge of Malaysian labor laws, HR policies, payroll, staff claims, insurance, probation, and exit processes.
-Experience with HRIS/HR software (Infotech, SAP, or similar) is an advantage.

Skills & Competencies
-Strong organizational and multitasking skills.
-Excellent communication and interpersonal skills.
-Ability to handle confidential information with discretion.
-Problem-solving and decision-making abilities.
-Proactive, detail-oriented, and able to ensure payroll accuracy and timely payment, staff claims, insurance renewals, and HR deadlines.