Accounting & Administrative Assistant (Mandarin Speaking)

Key Responsibilities
-Data Entry & Record Keeping: Accurately inputting financial data specially for Shanghai China Chinese, maintaining ledgers, auditing supporting documents, and filing documents (physical/digital).
-Banking: Creating Vendor template in Chinese
-Fixed Asset stock reconciliation: Reconciling fixed assets clearing accounts and ICO item recharge and refund
-Reconciliation: Credit card reconciliation and ADP payroll recharge.
-Reporting: Assisting with basic financial reports, journal entries, and compiling records such as local statutory entertainment and marketing details for managers.
-Vendor Management & Coordinator: Manages supplier relationships, ensuring smooth operations by handling onboarding, contracts and verify details with vendor directly. Being the primary contact to liaise between internal stakeholders and vendor.
-Procurement Support: Send invoice for verification and payments and batching AP invoices.
-Accounts Administrative Support : Circulate and check including local statutory FX rates for billing and align with Accounting system, managing correspondence, APJ petty cash, managing central mailbox, invoice processing for opex recharge and other clerical duties for the team.
-Office Administrative Support for (MY): Managing daily office operations, handling communications (phones, emails, mail), scheduling appointments, organizing files, preparing documents/reports, managing supplies, and assisting staff to ensure smooth workflow, acting as a key organizational backbone. Liaising and supporting Facility department requirement such as office leasing, equipment repairs and maintenance, etc
-IT Administrative Support: Co-ordinating and following up on asset allocation confirmation with employee
-Compliance: Ensuring transactions comply with company policies and deadlines.

Requirements
-At least Diploma holder in Accounting, Finance or higher
-At least 2-3 years’ experience.
-Experience in accounting system (e.g. Oracle, Navision or NetSuite), Microsoft Excel & Word will be an added advantage.
-Ability to organise and prioritise work
-Attention to detail and accuracy
-Proficient in data entry skills
-Excellent communication and interpersonal skills, including written communication (Mandarin speaking require as the role need to liaise with our China Entity)
-Ability to work effectively in a team environment, as well as independently
-Ability to work under pressure and meet closing deadlines
-Team-oriented, flexible, proactive and positive working attitude.
-Able to start immediately or within short notice