Accounts and Admin Executive

JOB DESCRIPTION

1. Position Overview
The Administrative Executive is responsible for providing day-to-day administrative and operational support to ensure the smooth and efficient running of the company. The position involves coordinating documentation, maintaining records, supporting internal departments, and handling general office administration.

2. Key Responsibilities
A. General Administration
• Handle daily office administrative activities and ensure smooth office operations.
• Prepare, organize, and maintain company documents filing, records, and correspondence.
• Coordinate office equipment, maintenance, and repair matters.
• Assist management and other departments with administrative matters as required.
B. Sales Administration
• Prepare and process sales orders, delivery orders, invoices, and other relevant documents.
• Coordinate with the sales team, customers, warehouse, and logistics providers on orders and deliveries.
• Follow up on outstanding documents, orders, and delivery arrangements.
C. Inventory & Warehouse Support
• Assist in maintaining accurate stock and inventory records.
• Check relevant stock documentation and ensure discrepancies are reported to management.
• Assist with stock reconciliation and inventory documentation when required.
D. Accounts & Payment Support
• Assist the Accounts team with administrative matters relating to invoices, payment documents, expenses, and claims.
• Ensure supporting documents are properly compiled and submitted for payment processing.

3. Job Requirements
• SPM/Diploma in Business Administration, Accounting, or a related field.
• Minimum 1–2 years of administrative experience.
• Good organizational and time-management skills.
• Knowledge in Microsoft Office, particularly Microsoft Excel and Word.
• Able to work independently.
• Responsible, systematic, proactive, and willing to learn.