Accounts Executive

Key Responsibilities:

Receipt GRPO with PO - (PGF Australia, PGFGD)

Receipt GRPO

Check supplier name, date, qty, description, price and chop & sign receiving by store personnel. For non-inventory item, check the direct issue chop. Any discrepancy, GRPO issue will return to Store for amend.

Check account code in system.

Matching supplier invoice with DO, supplier name, DO no, unit price and stamp AP chop. Enter match invoice in system, for S code, key in the correct account number. Attached the invoice in system.

Follow up the receiving out of tolerance

Invoice without GRPO & PO Freight & Forwarding, Insurance & Services)-

( PGF Australia,PGFGD)

Received the invoice, pass to respective department to sign & get approval if it is abnormal expenses not in the approved quotation.

Check supplier name, date, qty, description to match with the freight invoice, attached BL copy.

Freight invoice, checked the quotation & comparisons in system, if no comparisons, need to have approval, after checking key in system and attached invoice in system

Matching freight / forwarding invoice in landed cost file

Checking supplier statement of account - (PGF Australia, PGFGD)

Aging balance compare with supplier statement of account

If any different, checking individual entry.

If received supplier audit confirmation, check with aging.

Do the statement reconciliation of supplier if amount not same with aging.

Month end closing – (PGF Australia,PGFGD)

Check aging, business partner aging tie with GL.

Sent email to Purchasing for payment made above 3 months to follow up the delivery.

Prepare accrued purchase listing

Prepare advance payment listing

Prepare carriage outwards report

Others- (PGF Australia,PGFGD)

Sent email to Store for invoice pending GRPO

Prepare tax info for tax purpose

Prepare fuel tax credit for PGF Aust

PGF Australia

Prepare journal voucher.

Prepare payment voucher, key in outgoing payment into system.

Update incoming payment into system.

Prepare bank reconciliation.

Sent Statement of account to customers.

Create fixed asset master data when there is new purchase of FA.

Prepare provision for depreciation.



Person Specifications:

Minimum Education Required: Diploma / Degree in Accounting / Finance

Minimum Job Work Experience: 2 to 3 years working experience in Accounting

Skill / Knowledge: Computer Literate (excel, word & accounting related software)

Abilities: Able to meet tight deadline and work independently