Accounts Payable Admin

We are seeking a detail-oriented and motivated Accounts Payable Admin to support day-to-day financial operations. This entry-level role is ideal for candidates looking to build their accounting and finance career while working in a structured professional environment. The successful candidates will assist with invoice processing, supplier communications, payment tracking and general bookkeeping support while ensuring accuracy in all accounts payable functions.


KEY RESPONSIBILITIES
• Process supplier invoices, bills and payment requests accurately and efficiently.
• Verify invoice details, approval and supporting documentation.
• Maintain accurate financial records and accounts payable data.
• Reconcile supplier statements and resolve discrepancies.
• Assist with payment scheduling and follow-up.
• Support bookkeeping and general accounting administrative tasks.
• Enter financial data into accounting systems such as Xero, QuickBooks, or similar platforms.
• Maintain organized digital and physical financial records.
• Communicate with suppliers and internal teams regarding invoice or payment queries.
• Assist with month-end reporting and finance administration as required.

REQUIREMENTS
• 1-3 years of work experience in accounts payable, bookkeeping, accounting administration or related fields.
• Basic understanding of invoices, payment cycles and accounting processes.
• Familiarity with Xero, QuickBooks or similar accounting software is preferred but not essential.
• Strong attention to detail and accuracy.
• Basic Microsoft Excel skills, including:
• Data Entry
• Sorting
• Simple formulas
• Good organizational and time management skills.
• Ability to work independently and collaboratively within a team.
• Strong written and verbal communication skills.
• Fluent in both English and Mandarin (spoken and written)

PREFERRED ATTRIBUTES
• Positive attitude and willingness to learn.
• Reliable and proactive work ethic
• Strong problem-solving ability
• Ability to manage multiple tasks efficiently

BENEFITS
• Career development opportunities.
• Supportive team environment.
• Exposure to Australian accounting processes.
• Professional growth within finance and administration.

EMPLOYMENT TYPE
• Full time/ Remote or Office-based (depending upon company structure)