Admin Executive

Key Responsibilities:
-Prepare, update and maintain all facilities-related documents such as contracts, reports, quotations, purchase orders and service forms.
-Coordinate maintenance works, repairs, vendor appointments and mall management matters, including work permit applications.
-Arrange maintenance schedules, and support outstation travel and accommodation bookings for the project team.
-Assist in handling urgent cases, equipment breakdowns and outlet requests.
-Request and verify quotations, raise POs and check invoices before submitting to Finance.
-Prepare monthly maintenance reports, cost tracking sheets and budget updates.
-Schedule project meetings, prepare slides, compile meeting minutes and support internal communication on facilities matters.
-Provide general administrative support to the Regional Head, Facilities Manager and team.

Requirements
-Diploma or Degree in Business Administration, Facilities Management, or a related field.
-Minimum 1–2 years of administrative or coordination experience (Facilities-related experience is an added advantage).
-Strong organisational skills with excellent attention to detail.
-Good communication skills and able to coordinate effectively with all level of people.
-Proficient in Microsoft Excel, Word, PowerPoint and basic reporting.
-Independent, proactive and able to perform well in a fast-paced environment.
-Preferably able to start work immediately or with a short notice period.