Admin Executive cum Purchasing Officer

Key Responsibilities

1. Administrative Duties
-Manage daily office operations, including filing, documentation, and record keeping.
-Prepare and handle letters, emails, quotations, delivery orders (DO), purchase orders (PO), and invoices.
-Maintain supplier records, and internal documentation systematically.
-Assist in HR-related tasks such as attendance tracking, leave records, payroll support, and staff coordination.

2. Purchasing & Procurement
-Source, negotiate, and purchase materials such as plants, fertilizers, tools, equipment, and project-related supplies.
-Obtain quotations from suppliers, compare pricing, and prepare cost analysis for management approval.
-Ensure timely delivery of materials according to project schedules.
-Build and maintain strong relationships with nurseries, vendors, transporters, and suppliers.
-Monitor stock levels at nursery and project sites; coordinate replenishment as needed.
-Evaluate supplier performance and ensure quality compliance.
-Assist in verifying supplier invoices, matching DO/PO, and submitting for payment processing.

Requirements
-Minimum SPM / Diploma in Business Administration, Office Management, Supply Chain, or related field.
-At least 1–3 years working experience in administration or purchasing (experience in landscaping or nursery industry is an advantage).
-Strong communication and negotiation skills.
-Must be able to speak Mandarin, Bahasa Malaysia, and English. "We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients."
-Proficient in MS Office (Word, Excel, Outlook) and basic accounting systems.
-Organized, responsible, and able to handle multiple tasks with minimal supervision.
-Possess own transport and willing to travel for purchasing when required.

Additional Preferred Attributes
-Familiar with landscape materials, plants, machinery, tools, and nursery operations.
-Able to work independently and handle pressure in fast-paced environments.
-Good interpersonal skills with a positive working attitude.