Administrative and Operations Assistant

Job Overview
We are seeking a highly organized and proactive Administrative and Operations Assistant to support the daily operations and administrative functions of the company. This role involves coordinating internal processes, supporting various departments, and ensuring the office operates efficiently and smoothly.

Key Responsibilities
Administrative Duties
Manage office supplies, equipment, and inventories.

Handle incoming calls, emails, mail, and correspondence.

Maintain filing systems, records, and databases (physical and digital).

Schedule and coordinate meetings, appointments, and travel arrangements.

Prepare reports, presentations, and documentation as required.

Liaise with external vendors, service providers, and clients as needed.

Operations Support
Assist in implementing and maintaining standard operating procedures (SOPs).

Support HR and finance functions such as attendance tracking, petty cash management, and expense reporting.

Coordinate with internal departments to ensure smooth workflow and information sharing.

Monitor office maintenance and ensure the workplace is safe, clean, and conducive for productivity.

Assist in project coordination, procurement, logistics, and event planning as required.

Qualifications & Requirements
Diploma or Bachelor’s degree in Business Administration, Management, or a related field.

Minimum 2 years of experience in administrative or operations-related roles.

Strong organizational and multitasking skills.

Excellent communication skills, both written and verbal.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

Able to work independently and as part of a team.

Discreet, trustworthy, and able to handle confidential information.

Possessing your own transportation will be a bonus