Administrative Assistant

Key Responsibilities
Administrative & Office Support
-Handle daily administrative tasks to ensure seamless office operations.
-Prepare purchase requisitions (PRs), purchase orders (POs), quotations, and basic costing documents.
-Maintain organized filing systems and ensure all documents are accurate, updated, and easy to retrieve.
-Assist with general office duties and support team members with ad-hoc tasks.

Documentation & Filing
-Manage proper documentation and systematic filing of company records, contracts, and project-related documents.
-Assist in preparing, organizing, and managing project documentation such as contracts, POs, quotations, and progress reports.

Communication & Coordination
-Act as a liaison between project teams, office staff, clients, suppliers, and external stakeholders.
-Handle calls, emails, and correspondence professionally with timely follow-up.
-Schedule and coordinate meetings, site visits, and travel arrangements for management and project teams.
-Support internal communication to ensure tasks move smoothly across departments.
-Coordinate delivery schedules with suppliers and subcontractors and help resolve issues as needed.

Who We’re Looking For
-Education: SPM or equivalent.
-Typing skills: Comfortable with typing (around 60 WPM or above preferred).
-Experience: At least 1 year of administrative experience is helpful, but we welcome applicants who can demonstrate strong organizational skills, willingness to learn, and a proactive attitude.
-Languages: Able to communicate confidently in English and Bahasa Malaysia (written and spoken).
-Tech-friendly: Confident using Microsoft Office and basic digital tools.
-Work style: Reliable, able to work independently, and comfortable managing multiple tasks.
-Availability: Candidates who can start soon are encouraged to apply.