Administrative Assistant

What You'll Do

1. Purchasing
• Source and liaise with suppliers for construction and operational items. • Prepare and process purchase requisitions, purchase orders, and supplier quotations. • Monitor and track delivery schedules, ensuring timely receipt of goods. • Maintain supplier database, price lists, and vendor performance records. • Coordinate with Finance for invoice verification, payment, and documentation.

2. Data Entry & Reporting
• Maintain accurate and up-to-date administrative and purchasing records. • Ensure accuracy in data entry and timely submission of operational reports.

3. Document Management
• Organize, file, and maintain all purchasing and administrative documentation including requisitions, purchase orders, and licenses. • Ensure proper filing system for easy retrieval and audit readiness.

4. Communication & Coordination
• Facilitate clear communication between departments, suppliers, and customers. • Prepare internal memos, correspondence, and notifications as required.

5. HR & Administration Support
• Provide clerical and administrative support to the Site Manager and project team. • To undertake any and all other duties and responsibilities as so instructed by the Superior. • Undertake any other functions as directed by the Superior from time to time.

6. Compliance & Record Keeping
• Maintain up-to-date records of business licenses, permits, and certifications related our company • Ensure all documents are compliant with company policy and relevant authorities’ requirements.

7. Ad Hoc Tasks
• Support any administrative or operational task assigned by Superior.