Administrative Executive

Key Responsibilities

Providing full range of secretarial and administrative support for HOD.

Handling day-to-day administration work and assist HOD in implementing department policies and procedures.

Assisting and supporting all executives in the department in their daily administrative work.

Organising and maintaining department files and records.

Scheduling internal and external meeting and appointments and organise meeting rooms.

Arranging meetings for HOD with Government agencies, Ministries and Royalties.

Screening telephone calls, email correspondence, enquiries and requests and handling them when appropriate/channeling them to the relevant executives.

Assisting in upkeeping/monitoring maintenance and service of equipment of the department.

Overseeing purchase and upkeep of stationery supplies - ordering new supplies whenever required via Ariba for the department.

Assisting HOD to prepare annual budget for department.

Sourcing for suppliers and materials as and when required.

Coordinate distribution of annual festive gifts/hampers & calendars.

Arranging for flowers/ fruit baskets/ wreaths as and when required.

Handling reservations of restaurants, hotels accommodation and travel arrangement as and when required.

Attending to courier, postal, fax, banking and relevant administrative issues.

Prepare departmental reports, budget and other compliance submissions.

Assist in creative work for e-invitation, poster and other materials

Requirements

Candidate must possess at least Bachelor's Degree Business Studies/Administration/Management or equivalent.

Minimum 2 years’ experience in related field.

Detailed oriented with good communication skills.

Ability to structure and develop presentation slide within tight timeline.

Well verse with power point, excel and other designing tools are added advantage.