Administrative Executive (Johor Bahru)

Assisting in coordinating and overseeing the overall administrative operations and processes at the branch together with the Admin Executive team.

Preparing and providing monthly reports required by the Head of Branch (HOB) and other related departments.

Ensuring all monthly reports and documentation are accurately prepared and submitted to the respective departments within the stipulated deadlines.

Assisting in implementing and maintaining company policies, SOPs, administrative procedures and best practices to ensure smooth branch operations.

Providing administrative support and coordinating general administration activities such as petty cash management, mailing, stationery control, pest control, cleaning services and other office maintenance matters.

Coordinating administrative operations including office correspondence, handling confidential documents, invoicing, cheque processing, and budget-related documentation.

Ensuring invoicing and payment processes are properly coordinated and maintained in good order at the branch.

Maintaining an efficient documentation and filing system for both physical and electronic records to ensure proper record keeping and easy retrieval.

Monitoring monthly average stock levels at the warehouse and updating the Head of Branch on stock movement and related matters.

Working closely with fellow Admin Executive and departments to ensure effective task coordination, operational support and smooth daily branch administration.

Providing timely administrative support and proactive cooperation to all departments whenever required.

Following up on assigned tasks and keeping the HOB and relevant departments informed on work progress, pending matters and operational updates.

Assisting in guiding and coordinating junior administrative staff to ensure duties are carried out efficiently and in accordance with company requirements.

Undertaking any other duties and responsibilities as assigned by the superior and/or the Company.