Administrative Executive, Scheduling

Responsibilities:
-Preparation of student course schedules for the academic year, based on approved course maps.
-Regular and accurate data entry for newly commencing modules on a weekly basis.
-Tabulating detailed reports on energy-saving initiatives and their impact.
-Coordinating room bookings for both lecturers and events, including schedule adjustments when necessary.
-Compiling and organizing requested changes made by lecturers regarding schedules.
-Publishing finalized timetables for students and staff.
-Conducting thorough checks on system-generated timetables to identify and rectify any anomalies.
-Updating and maintaining the master calendar with all events and activities.
-Providing assistance during graduation ceremonies, including gown management.
-Conducting room inspections to ensure readiness for lectures and events.
-Posting notices promptly to communicate any changes in lecture venues.
-Facilitating clear communication with lecturers regarding schedule-related matters for smooth coordination.

Requirements:
-Bachelors/Diploma in administration or 2 year(s) of working experience in the related field.
-Excellent problem-solving skills, logical thinking.
-Proficient in clear and effective communication across various channels.
-Demonstrated willingness to put in extra hours during critical periods as needed.
-Self-motivated and exceptionally detail-oriented, adept at managing multiple tasks concurrently with a proven track record of success.