Assistant HR & Admin Manager

JOB DESCRIPTION

1. Recruitment & Manpower Planning
-Develop and execute recruitment plans for office and production workers
-Ensure manpower levels meet production schedules and peak-season demand.
-Manage onboarding, orientation, and probation evaluation.

2. HR Operations & Compliance
-Maintain and update HR policies, SOP, and employee records.
-Ensure compliance with employment laws, food manufacturing regulations, and audit requirements (e.g., HACCP, GMP, ISO).
-Oversee work permits and foreign worker documentation.

3. Employee Relations & Discipline
-Handle grievances, investigations, warnings, and disciplinary actions.
-Promote positive workplace culture and teamwork between production & office teams.
-Conduct counselling and conflict resolution when required.

4. Training & Development
-Organize training for GMP, HACCP, food safety, safety & health, and machine handling.
-Implement skill matrix, training records, and annual training plans.
-Develop staff competency and leadership pipeline.

5. Payroll & Compensation
-Oversee monthly payroll, allowances, OT verification, and attendance tracking.
-Ensure statutory contributions (EPF, SOCSO, EIS, HRD Corp) are accurate and timely.
-Review salary structure, incentives, and appraisal cycles.

6. Performance Management
-Manage KPI setting and annual performance reviews.
-Work with departments to align goals with production and sales targets.
-Recommend promotions, increments, and disciplinary decisions based on performance.

7. Safety, Health & Compliance (Factory Related)
-Work with Safety Team on OSH compliance, PPE control, and accident reporting.
-Ensure factory rules, hygiene standards, and safety SOPs are enforced.
-Support internal/external audits (HACCP, GMP, ISO, customer audits).

8. Administration & Office Management
-Oversee general admin functions: office supplies, factory facilities, hostel, cleaners & security.
-Manage contracts for service vendors (cleaning, pest control, machinery maintenance).
-Ensure smooth daily operations involving production & office environments.

9. Management Reporting
-Prepare HR dashboards: headcount, attrition, hiring status, training, disciplinary cases, and payroll cost.
-Report manpower issues and propose solutions to management.

10. Strategic HR & Change Management
-Support expansion plans, workforce optimization, and automation transitions.
-Drive HR digitalization (e-leave, e-attendance, HR system).
-Build employer branding for FMCG talent attraction.


JOB REQUIREMENT
-Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
-HR professional certifications are an added advantage.
-Minimum 5–8 years of HR experience, including at least 3 years in a managerial or supervisory role.
-Experience in FMCG or food manufacturing environment is highly preferred.
-Strong knowledge of factory operations, production manpower planning, and shift scheduling.
-Solid understanding of Malaysian labor laws, Employment Act, IR practices & disciplinary procedures.
-Familiar with HACCP, GMP, Food Safety, and audit-related HR documentation.
-Strong in payroll (including OT, allowances), HR systems, and MS Office (Excel, Word, PowerPoint).
-Ability to manage foreign worker administration.