Assistant, Human Resources & Admin

Job Responsibilities
-Assist with the day-to-day operations of HR functions and duties.
-Provide clerical and administrative support to Human Resources executives.
-Compile and update employee records (both physical and digital copies).
-Process documentation and prepare reports related to personnel activities (e.g. recruitment, training, staffing).
-Coordinate HR projects such as meetings, training sessions, and surveys.
-Handle employee requests related to HR policies, rules, and procedures.
-Assist recruiters in sourcing candidates and updating the recruitment database.
-Design and implement induction and orientation programs for new employees.
-Develop and conduct training programs, assess training needs across departments, and manage training budgets including HRDF grant applications and claims.
-Shortlist applicants using various selection techniques, including psychometric testing.
-Conduct interviews for shortlisted candidates.
-Conduct new employee onboarding and orientations.
-Implement effective sourcing, screening, and interviewing strategies.
-Coordinate learning and development initiatives for all employees.
-Source candidates through recruitment agencies and online job advertisements.
-Provide administrative support such as hotel bookings, office supplies, groceries, and other ad-hoc tasks.
-Perform any other duties as assigned from time to time.

Qualifications
-Min. Diploma in Human Resource Management, Business Administration, Office Management, or any related field.
-1–3 years of working experience in HR or administrative roles.
-Basic knowledge of HR functions, procedures, and employment practices.
-Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
-Good communication and interpersonal skills.
-Strong organizational skills with the ability to multitask and meet deadlines.
-Able to work both independently and in a team environment.
-High attention to detail and able to handle confidential information with integrity.
-Familiarity with HRDF grant applications is an added advantage.
-Ability to work collaboratively with state-level teams and various departments.
-Ability to manage multiple tasks and prioritize work efficiently, including preparing regular updates and reports.
-Ability to work collaboratively with state-level teams and various departments.
-Willingness to adapt to changing requirements and work in a dynamic environment.
-Possesses a friendly and personable demeanor.
-Fresh graduates are encouraged to apply.