Assistant Manager - Finance & Accounts

Job Description: Assistant Manager Finance / Accounts (Hotel Industry)

Department: Finance / Accounts

Position Level: Assistant Manager

Industry: Hospitality / Hotel Operations

Role Summary

Supports the Finance Manager in overseeing the hotels financial operations, ensuring accurate reporting, proper controls, compliance, and smooth day-to-day accounting activities. This role plays a key part in financial analysis, month-end closing, cost management, and audit coordination within a hospitality environment.

Key Responsibilities

1. Financial Reporting & Month-End Closing

Assist in preparing monthly financial statements, management reports, and variance analysis.
Ensure timely month-end closing, including reviewing journal entries, accruals, and reconciliations.
Monitor revenue posting, adjustments, and ensure accuracy of the hotels financial data.
2. Accounts Payable & Receivable

Oversee AP/AR processes, ensuring timely payments, billing, and credit control.
Verify supplier invoices, payment vouchers, and supporting documents.
Ensure proper aging analysis and follow-up on outstanding receivables.
3. Cash Flow & Treasury Management

Monitor daily cash flow, bank balances, and cash transactions.
Assist in forecasting cash requirements and managing working capital.
4. Cost Control & Inventory Management

Work with F&B and Operations to monitor cost percentages, wastage, and stock variances.
Assist in conducting monthly stock counts and inventory audits.
Ensure compliance with hotel cost control procedures.
5. Internal Controls & Compliance

Maintain strong internal control procedures aligned with hotel industry standards.
Ensure compliance with accounting policies, SOPs, taxation, and statutory requirements.
Support both internal and external audit exercises.
6. Budgeting & Forecasting

Assist in preparing annual budgets and periodic forecasts.
Support analysis of revenue trends, departmental spending, and operational performance.
7. System & Process Management

Work with relevant departments to ensure accurate data entry into PMS (Property Management System) and POS systems.
Support system improvements and process enhancement to increase efficiency.
8. Team Support & Coordination

Supervise and guide junior finance staff on daily tasks and best practices.
Liaise with other hotel departments (Front Office, F&B, Procurement, HR) to resolve finance-related issues.
Represent the Finance Manager in meetings when required.
Requirements

Degree/Diploma in Accounting, Finance, or related field.
3-6 years of accounting or finance experience, preferably in the hotel/hospitality industry.
Familiar with PMS, POS, and accounting systems (e.g., Opera, IDS, SUN System, MYOB, SAP).
Good analytical skills, attention to detail, and ability to meet deadlines.
Strong communication skills and ability to work with cross-functional teams.