Assistant Manager - Purchasing

KEY RESPONSIBILITIES

1. Sourcing & Procurement Operations

Manage sourcing for goods and services under Central Purchasing Department (CPD) scope, including RFQ/RFP, quotation evaluation, and recommendation.

Review quotation comparisons, cost analysis, commercial evaluation, and negotiation to achieve cost savings.

Support tender and contract processes, including documentation, clarification, and coordination with stakeholders.

2. Governance, Compliance & Controls

Ensure procurement activities comply with Taylor’s Education Group (TEG) procurement policy and governance requirements.

Maintain proper documentation for audit readiness and transparency.

Identify and escalate non-compliance, risks, or irregularities.

Support internal and external audits related to purchasing activities.



3. Vendor Management & Performance

Establish and maintain professional relationships with vendors and service providers.

Participate in vendor evaluation, registration, and master data accuracy (e.g., SAP updates).

Analyse Vendor Performance Assessment (VPA) results and highlight performance gaps, risks, and improvement opportunities.



4. Stakeholder Support (TEG Entities)

Act as a Central Purchasing Department (CPD) contact point for Business Users on procurement matters.

Provide guidance on sourcing approaches, procedures, and documentation requirements.

Coordinate with Finance, Legal, and other relevant functions when required.



5. Reporting, Analysis & Continuous Improvement

Analyse procurement data, spending patterns, and savings to identify improvement opportunities.

Prepare periodic reports on sourcing activities, cost savings, and vendor performance.

Support digitalisation and process improvement initiatives (e.g., system enhancements, reporting tools).

Propose improvements to procurement workflows, documentation, and controls.

6. Team & Work Management

Provide guidance to Executives when assigned.

Handle ad hoc tasks, special assignments, and cross-functional projects as directed by the Manager.

Able to manage multiple priorities and work effectively with minimal supervision.

QUALIFICATION & EXPERIENCE

Education

Bachelor’s Degree in Business, Supply Chain, or related field.

Experience

Minimum 5 years in procurement/purchasing, including sourcing, evaluation, vendor management, and compliance environments. ERP (e.g., SAP) experience is an advantage.

KEY COMPETENCIES

Strong knowledge of sourcing and procurement processes

Understanding of governance and compliance controls

Analytical, negotiation, and vendor management skills

Strong coordination and stakeholder management abilities

High attention to detail and documentation accuracy

Effective written and verbal communication (English & Bahasa Malaysia)

TECHNICAL SKILLS

Proficient in Microsoft Excel (analysis, reporting) and MS Office

Familiar with procurement system (e.g., SAP)

Comfortable working with data, reports, and documentation controls



BEHAVIOURAL ATTRIBUTES

Self-disciplined and able to work under minimal supervision.

Meticulous and detail-oriented

Strong sense of integrity and accountability

Good time management and multitasking ability

Proactive, responsible, and solution oriented

Professional in dealing with stakeholders and vendors