Co-Sec Assistant

Job Description

Key Responsibilities:

• Ensure the company’s compliance with all legal and regulatory requirements, including local, national, and international regulations as applicable, covering regions such as Malaysia, Singapore, and Hong Kong.

• Act as the key liaison between the Board of Directors, management, and external parties on corporate governance matters.

• Ensure timely submission of statutory documents to the Companies Commission of Malaysia (SSM).

• Statutory registers and maintain statutory documents and filings, including the company’s Articles of Association, resolutions, and other legal records, register of directors, members, secretaries etc.

• Prepare and file annual returns and audited financial statements, liaise with Company Auditors and Tax agent. Ensure that the company’s records are maintained in accordance with legal requirements, such as corporate filings, shareholder records, and company’s financial filings.

• Board and Corporate Governance Support: Monitor changes in relevant legislation and the regulatory environment and advise the company on necessary actions and Advise directors on their duties and responsibilities under Malaysian law.

• Organise and attend board, committee, and shareholder meetings, prepare meeting agendas, prepare & maintain minutes, notice, proxy forms and resolution of Board and shareholder meetings, ensuring timely distribution and follow-up on decisions and actions.

• Manage and oversee the process of corporate restructuring, mergers, acquisitions, and other legal matters.

• Support the company in risk management, including legal risks and compliance.

• Act as a point of contact for regulatory bodies, external auditors, and legal advisors.

• Handle incorporation of new companies and changes to company structure (e.g., change of directors, share capital, registered office).

• Advisory Role: Provide guidance on good corporate governance practices to the Board of Director and to the Management Team.

• Any other ad-hoc tasks as and when required by the Board of Directors and the Management Team.


Requirements:

• Licensed Company Secretary under the Companies Commission of Malaysia (SSM) or member of a prescribed body (e.g., MAICSA, MICPA, MIA, Malaysian Bar).

• Bachelor’s Degree in Law, Business Administration, Accounting, or related field.

• Proficient in the Companies Act 2016, Bursa Malaysia Listing Requirements and corporate governance practices.

• Excellent written and verbal communication skills in English and Bahasa Malaysia and strong proficiency in spoken Mandarin is an added advantage.

• High level of integrity, attention to detail, and organizational skills.

• Computer literate with knowledge of Microsoft Office, particularly Excel, Word and Powerpoint

• Proficient with MYCOID, MYLLP, MBRS, Bursa Link, Bank Negara Malaysia and any related platform.

• Able to work independently, multitasking, work under pressure and handle confidential information with discretion.

• Team player with a positive working attitude.

• Must be able to travel outstation at short notice.

• Possess own transport.

• Able to work in a fast-pace working environment.

• Able to start immediately or within short notice.

• Able to work alternate Saturday 8.30am to 1pm.