DOCUMENT CONTROLLER AND PROJECT ADMIN

1. Document Management:

· Organize, store, and track all project documentation, including contracts, drawings, specifications, reports, and correspondence.

· Maintain and update electronic document management systems to ensure proper classification and easy retrieval of documents.

· Ensure proper filing of both physical and digital documents, adhering to the company’s document control standards and project requirements.

2. Version Control:

· Maintain accurate version control of project documentation, ensuring that updated versions are accessible to relevant stakeholders and obsolete versions are archived.

· Coordinate with project teams and external parties to ensure documents are reviewed and approved in a timely manner.

3. Document Distribution & Tracking:

· Distribute project documents (e.g., drawings, reports, meeting minutes) to appropriate internal and external stakeholders and track their receipt and review.

· Track and manage document approval workflows, ensuring that deadlines are met for document reviews and approvals.



4. Compliance & Reporting:

· Ensure that all project documentation complies with internal standards, legal regulations, and contractual obligations.

· Maintain document logs and provide regular reports on document status, highlighting overdue documents, missing approvals, and other critical issues.