Executive Assistant - Corporate Planning Department

Key Responsibilities.

Provide high-level administrative and secretarial support to the Managing Director (MD) and Corporate Planning Department.

Act as the administrative anchor for the Corporate Planning department to ensure seamless coordination across the team.

Coordinate and lead company-wide planning meetings, briefings, workshops, and corporate events.

Support the preparation of periodic reports and strategic documents by consolidating data and inputs from various departments.

Assist in compiling data for reports to support budget submissions and strategic presentation for top management.

Manage departmental expenditure claims in alignment with monthly budget forecasts.

Oversee departmental facilities, assets, and equipment listings, including the management of purchase orders and payment requests.

Handle the preparation and circulation of board papers, statutory documents, and management meeting materials.

Support the maintenance and update statutory records and governance documents to ensure compliance.

Coordinate and organize key meetings, quarter cycle audit, and track action items to ensure plans stay on schedule.

Proactively manage the Director Office (Managing Director) calendar by coordinating internal and external appointments.

Support logistics coordination with the driver, including briefings on itineraries, venue confirmations, and schedule changes.

Handle travel, accommodation, and dining bookings for officers and visitors as needed.

Compile invoices for reimbursements and maintain records of utilities and related expenses for the Managing Director.

Assist in preparing the onboarding documentation and related compliance arrangements for new appointed Directors.

Support the key/selected group with specific needs, such as health check arrangements and golf membership management.

Execute ad-hoc administrative duties and special assignments to support evolving business needs.


Job Requirements.

(Diploma or Bachelor’s Degree) in Business Administration, Management, or related field

Minimum 2–3 years of experience as an Executive Assistant, PA, or similar role

Good command of English (written and spoken)

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Familiar with digital organization-Outlook, shared calendars, cloud storage, shared folders.

Skill in managing/ coordinating meeting via Microsoft Teams, Zoom, or other virtual meeting tools.

Strong organizational, time management, and coordination skills

Able to handle confidential matters with integrity and discretion

Detail-oriented, proactive, and able to work independently

Good interpersonal and communication skills

Highly adaptable with flexibility, ready to handle last-minute requests and diverse ad-hoc tasks as assigned.