Executive Assistant To Director

About the role

We are seeking a highly organized and efficient Executive Assistant to provide comprehensive administrative support to our Director at Tan Boon Ming Sdn. Bhd. located in Kuala Lumpur. As a full-time role, you will be an integral part of our team, ensuring the smooth running of the Director's office and supporting them in achieving their strategic objectives for the business.

What you'll be doing

The role requires driving / accompany the male director to appointments, events as needed and occasionally managing personal security or logistics during business trips.

Liaising with internal and external business partner on behalf of the Director.

Preparing agendas, taking meeting minutes and following up on action items.

Respond to urgent requests from executive leadership, sometimes outside of standard working hours.

Gathering intelligence, conducting research and analysis, or producing briefing materials for executive decision-making.

Coordinating and prioritizing multiple tasks and projects to ensure deadlines are met.

Handling the Director's correspondence, including emails, letters and phone calls.

Managing the Director's calendar and scheduling appointments, meetings and travel arrangements.

What we're looking for

Bachelor's degree in any field, or experiences in providing administrative support to senior management. Having a double degree or diploma is a plus.

Minimum 3 years of proven experience as an Executive Assistant or in a similar administrative support role.

A high degree of flexibility and adaptability, given the dynamic nature of executive-level operations.

Ability to handle unpredictable workloads, with periods of intense activity requiring rapid turnaround and multitasking.

Ability to manage ambiguity, demonstrate proactive problem-solving, and maintain professional composure under pressure.

Strong organizational and time management skills with the ability to prioritize and multitask.

Excellent communication in English and Mandarin in both written and verbal and have a good understanding of business vocabulary, organization’s operations, procedures and people and interpersonal skills, with the ability to interact with individuals at all levels.

Proficient in using Microsoft Office suite (Word, Excel, PowerPoint).

Able to work independently and take the ownership on the task assigned. It’s an advantage if candidate experiences in travel, meeting and business event management.

Able to study or learn quickly about new issues in various area as required.

Maintaining confidentiality and discretion when dealing with sensitive information.

What we offer

At Tan Boon Ming Sdn. Bhd., we are committed to supporting our employees' personal and professional growth. We offer a competitive salary, comprehensive benefits package, and opportunities for career development. Our office environment encourages collaboration, innovation, and work-life balance.

If you are an experienced and dedicated Executive Assistant who is ready to take on a challenging and rewarding role, we encourage you to apply now.