Executive, Event Admin

Overview of the position:

This role is responsible for the end-to-end administrative and logistical support of all events and training programs. This role plays a vital part in ensuring smooth planning, coordination, and execution by liaising with internal departments, managing event materials, handling all necessary requisitions for resources, and maintaining accurate documentation related to event planning and execution. The role also involves coordinating with external parties such as vendors, suppliers, and service providers to ensure timely delivery of goods and services, and to support the overall success of each event.

The role required to execute the below tasks and initiative:

Administrative Support

Support the planning and execution of all events.

Coordinate with internal teams to gather requirements and manage event schedules, venue bookings, and attendee lists.

Assist in preparing event materials such as handouts, presentations, name tags, and signage.

Raise and manage requisitions to relevant departments for printing of training materials and documents, production of banners and event signage and procurement of event-related items and supplies.

Track requisition status and ensure timely delivery and quality of requested materials.

Organize delivery and setup of event materials and equipment before, on-site and after event.

Act as a liaison between the event team and other internal departments (e.g., Procurement, Marketing, Corporate Communication, Operation, Facilities).

Maintain an organized archive of event documentation, material inventories, and requisition records.

Event Coordination Support

Support in event registration processes, including IBO lists management and RSVP tracking.

Coordinate on-ground activities such as registration, setup, and guest management.

To be successful in this role, we are expecting the below:

A minimum of a Diploma/Bachelor’s degree in Business Administration, Event, or a related field.

At least 1-2 years of relevant work experience.

Strong computer skills, with proficiency in Microsoft Excel (VlookUp, Pivot table) preferred.

Ability to manage complex name lists and report accurately.

Excellent interpersonal skills, strong organizational abilities, and attention to detail.

The candidate must be willing to travel.

Work location: Bukit Jalil (nearby Pavilion Bukit Jalil)