Executive Personal Assistant

Key Responsibilities:

Provide dedicated secretarial and administrative support to the CEO, ensuring daily operations run smoothly and efficiently.

Manage the CEO’s professional and personal schedules, including calendars, meetings, emails, calls, and coordination with clients, suppliers, and internal teams.

Act as a key point of contact between the CEO and staff, ensuring clear communication and timely follow-ups.

Maintain office systems, including document control, filing, and data management, in an organized and systematic manner.

Arrange travel itineraries, accommodation, and transportation for business trips, and manage related expense claims.

Maintain strict confidentiality at all times and interact professionally with all levels of management, staff, and external stakeholders to support effective communication and operational efficiency.

Prepare confidential correspondence, reports, minutes of meetings, and other complex documents as required as well as promptly handle inquiries and resolving issue where appropriate.

Undertake special projects, ad-hoc assignments, and other related duties as assigned.

Effectively coordinate and prioritize multiple ongoing tasks while meeting tight deadlines.



Job Requirements:

Diploma or Bachelor's degree in Business Studies, Administration, Management, Secretarial Studies, or an equivalent qualification.

At least 1-3 years of relevant working experience. Fresh graduate are encouraged to apply.

Proficient in Microsoft Office tools (Word, Excel, PowerPoint) and creative platforms such as Canva or similar tools.

Strong command of written and spoken English and Malay; proficiency in Mandarin will be an added advantage.

High level of confidentiality, accountability, and professionalism when handling sensitive matters.

Excellent administrative, organizational, planning, and multitasking skills, with the ability to work under pressure and meet tight deadlines.

Mature, proactive, and independent individual with strong communication, problem-solving, and analytical abilities.