FINANCE & ADMIN ASSISTANT

The Finance & Admin Assistant is responsible for supporting the hospital’s financial operations with a focus on billing and accounts receivable. This role involves preparing and processing patient bills, verifying insurance claims, tracking outstanding payments, and ensuring accurate and timely collection of revenue. The assistant will collaborate with clinical, administrative, and insurance departments to resolve billing discrepancies and maintain up-to-date financial records, contributing to effective cash flow and financial reporting.

Issue outpatient and inpatient billing completely and accurately.

Filing inpatient & outpatient billings.

Follow up insurance collection and update insurance control listing.

Update daily sales report accurately.

Prepare monthly statement of account and reminder letter (if already past due) for amount overdue from patients and insurance companies.

Attend patient disputes and enquiries, then inform supervisor if need upper level to handle.

Deposit top-up every 3 days.

Stock take for medication 2 times a month.

Check & ensure all document for insurance being uploaded into insurance portal weekly and file accordingly.

Prepare payment voucher for all the payment for supplier and utilities which is due for credit terms on time.

Month end stock take for main store.

Support stock take 2 times in a month.

Update excel report when issuing payment.

Update payment in SQL accurately and completely.

Key in Purchase Invoice for Trade, Implant & Non-Trade items.

Prepare monthly AP ageing report by 5 every month.

Request monthly Statement of Account from main supplier.

Ensure there is no overdue payment which will affect the delivery of items from supplier.

Submit creditor reconciliation for top 5 supplier.

Do filing for finance documentation.