Finance & Admin Executive

Key Responsibilities:
1. Accounts Payable (AP)
· Process vendor invoices related to medical devices, logistics, and service agreements.
· Ensure timely payments to suppliers.
· Monitor credit terms and reconcile supplier statements.

2. Accounts Receivable (AR) & e-Invoicing
· Prepare and issue invoices to hospitals, clinics, pharmacies, and distributors.
· Prepare and submit e-Invoices in compliance with LHDN / government requirements.
· Track and follow up on outstanding payments from government and private sector clients.

3. Payroll Administration
· Assist in monthly payroll preparation, including allowances, commissions, and statutory deductions (EPF, SOCSO, EIS, PCB).
· Maintain payroll records and ensure confidentiality of employee information.

4. Financial Recordkeeping & Reporting
· Maintain accurate financial records related to product movement, billing, payroll, and charges.
· Assist in monthly and quarterly financial reporting (P&L, balance sheet, cash flow).
· Support analysis related to sales performance, stock movement, and rebate / commission programs.

5. Banking & Reconciliation
· Track incoming payments and update AR records.
· Assist in bank reconciliations.

6. Compliance & Audit
· Ensure compliance with MDA, MOH, tax, and statutory regulations in all financial transactions.
· Compile and organize financial documentation for internal and external audits, including healthcare procurement compliance.
· Support SST / GST filing, payroll statutory submissions, and tax-related documentation.

7. Administrative Support
· Maintain organized finance documentation and filing systems (physical and electronic).
· Liaise with sales and operational teams on billing, payroll, and payment coordination.
· Perform ad-hoc duties assigned by the Managing Director.

Requirements:
· Diploma or Degree in Finance, Accounting, or a related discipline from a recognized institution.
· Knowledge or strong interest in the healthcare / medical device industry is an advantage.
· Proficient in Microsoft Excel, accounting systems, and e-Invoicing platforms.
· High attention to detail with strong integrity and ability to handle confidential information.