HR & Admin Executive

The HR & Admin Executive plays a key role in supporting both office operations and HR functions while also coordinating with store PICs to handle admin-related request and ensure a smooth, efficient, and well-maintained working environment. This role requires a meticulous and organized individual who can handle administrative tasks, employee support matters, and coordination with internal teams and external vendors. The ideal candidate is proactive, dependable, and able to manage multiple responsibilities with accuracy and professionalism.

Responsibilities:

Oversee daily office operations, coordinate maintenance and repairs, manage office purchases, and ensure a clean, organized workspace.

Monitor and manage office supplies, stationery, and pantry items to ensure timely and cost-effective restocking.

Handle incoming calls, manage meeting room bookings, and coordinate courier and delivery arrangements.

Arrange accommodation or basic transportation for business trips.

Assist in organizing HR-related events and coordinate part-timers or ad-hoc labour for operational support during Sales events.

Manage season parking allocations and maintain accurate records of staff access and facility usage.

Verify and approve staff claims and reimbursements, ensuring accuracy, timely submission, and coordination with the Finance team.

Manage and approve staff MC e-submissions, ensuring timely updates in the HR system and proper record-keeping for leave tracking and audit purposes.

Coordinate with store PICs (Persons-in-Charge) on all admin-related matters, including supplies, maintenance requests, documentation, and other operational support needs to ensure smooth store operations

Provide any additional administrative or HR-related support as required by the department or management.

Requirements:
· Diploma or Degree in Human Resource Management, Business Administration, or a related field.

· Minimum 2 years of relevant experience in HR and administrative functions.

· Meticulous, well-organized, and able to multitask in a fast-paced environment.

· Strong interpersonal and communication skills to liaise with internal teams, store PICs, and external vendors.

· Proficient in Microsoft Office (Excel, Word, PowerPoint) and comfortable using digital tools or HR systems.

· Able to handle confidential information with professionalism and integrity.

· A proactive and dependable team player who can also work independently.

· Familiarity with office maintenance coordination and vendor dealings is an added advantage.