HR & Admin Intern

Job Responsibilities

1. Recruitment & Selection Support

Schedule and coordinate interviews between candidates.

Prepare interview schedules, forms, and candidate evaluation sheets.

Conduct initial candidate communication (confirmation emails, reminders, etc.)



2. HR Project & Improvement initiatives

Participate in HR projects (e.g., process improvement, HR digitalization, surveys).

Contribute ideas for continuous improvement process



3. Onboarding & Offboarding Activities

Prepare and organize orientation materials.

Assist during new hire onboarding sessions (attendance, document collection).

Prepare exit documentation (clearance forms, acknowledgement forms) for employees leaving the company.



4. HR Administration & Documentation

Backup for courier service arrangement and document preparation.

File, label, and scan HR-related documents for digital storage.

Support for HR & Admin documentation and filing.



5. Employee Engagement

Assist in planning and coordinating company events such as festive celebrations, annual dinners etc.

Assist in preparation of event materials (attendance list, banners, certificates, etc.).

Assist in drafting internal announcements, memo for HR communications.



6. Training & Development Support

Assist in preparation of training rooms, materials, and attendance sheets before each training session.

Record training attendance and collect feedback forms after sessions.

Compile training evaluation results.



7. IT

Backup for IT related



8. General HR & Admin Support

Attend to employee general inquiries courteously.

Support the HR & Admin team in administrative tasks, data entry.

Support in preparing job request to Engineering Department (if required).

Perform ad-hoc duties assigned by the HR & Admin Manager, Executive, or Officers as required.



Qualifications

Possesses or currently pursuing a Bachelor's Degree or Diploma in Business Administration, Human Resources or any related courses.

3 to 6 months availability for the internship placement

Proficient in English and Malay

Must be willing to work in Seksyen 26, Shah Alam.

Starting an internship in January 2026 would be an additional advantage.