HR Admin

Requirements

Minimum Secondary/SPM/'O' Level certification required.
Entry-level position; fresh graduates are encouraged to apply.
Proficiency in HR Policies and Procedures is essential.
Proficiency in Bahasa Malaysia and English, Mandarin is an added advantage.
Skilled in Microsoft Office applications Word, Excel.
Knowledge of Employee Relations practices is necessary.
Familiarity with Labor Law Compliance in Malaysia is required.
Possession of a valid driving license is preferred.
Based in Kelana Jaya, Petaling Jaya.
Responsibilities

Assist in collecting and verifying attendance data.
Manage leave balances and records (e.g., annual, sick, maternity leaves).
Maintain accurate and up-to-date employee records, both physical and digital, ensuring compliance with data protection regulations.
Coordinate employee onboarding and offboarding processes, including preparing new hire paperwork, conducting orientation sessions, and managing exit interviews.
Administer employee benefits programs, such as health insurance, retirement plans, and leave policies, ensuring accurate enrolment and timely processing of claims.
Support the HR department in implementing and enforcing HR policies and procedures, ensuring compliance with labour laws and regulations.
Assist in managing employee relations by addressing employee inquiries, resolving conflicts, and promoting a positive work environment.
Prepare and submit HR-related reports, such as headcount reports, turnover reports, and compliance reports, to management as required.
Coordinate employee training and development programs, including scheduling training sessions, tracking employee participation, and evaluating training effectiveness.
Assist in the performance management process by tracking performance reviews, providing feedback to employees, and identifying areas for improvement.
Maintain a thorough understanding of HR best practices and stay up-to-date on changes in labour laws and regulations.
Any ad-hock/ assignments from top management.
FOREIGN WORKER ADMINISTRATION

Assist in salary preparation, including payroll processing for foreign workers.
Ensure accuracy in wage calculations, deductions, and statutory contributions (e.g., EPF, SOCSO, EIS, income tax, or other relevant deductions).
Manage payroll administration. Administer monthly salary computation including allowances, incentives, overtime, leave, claims.
Responsible to check and validate the attendance, leave application, over time, lateness and other payroll related information.
Liaise with government sector (JIM, JTK, Embassy, PERKESO)
Handle renewal of Work Permit, Passport, Insurance and FOMEMA.
Arrange flight ticket of foreign workers (End Contract/Home Leave).
Maintain an organized filling system, check and upkeep staff personnel files, leaves records into HR system from time to time.
Documents and tracks human resources actions by completing forms, reports, logs, and records
Oversee the import of foreign workers and manage related documentation
Assist in salary preparation, including payroll processing for foreign workers.
Coordinate with the finance or HR department to ensure timely salary payments.
Manage leave balances and records (e.g., annual, sick, maternity leaves).
Maintain accurate and up-to-date employee records, both physical and digital, ensuring compliance with data protection regulations.
Coordinate employee onboarding and offboarding processes, including preparing new hire paperwork, conducting orientation sessions, and managing exit interviews.
Administer employee benefits programs, such as health insurance, retirement plans, and leave policies, ensuring accurate enrolment and timely processing of claims.
Support the HR department in implementing and enforcing HR policies and procedures, ensuring compliance with labour laws and regulations.
Assist in managing employee relations by addressing employee inquiries, resolving conflicts, and promoting a positive work environment.
Prepare and submit HR-related reports, such as headcount reports, turnover reports, and compliance reports, to management as required.
Coordinate employee training and development programs, including scheduling training sessions, tracking employee participation, and evaluating training effectiveness.
Assist in the performance management process by tracking performance reviews, providing feedback to employees, and identifying areas for improvement.
Maintain a thorough understanding of HR best practices and stay up-to-date on changes in labour laws and regulations.


Benefits

EPF/SOCSO/PCB
Good career progression.
Good working environment.
Supportive working culture.
Additional Benefits

5 Working Days
Medical Claim