HR & Admin Specialist

What You Will Do

1. Payroll & Compensation Management
-Manage end-to-end monthly payroll for regional employees, ensuring accuracy, compliance, and timely processing.
-Review salary components including base pay, bonuses, commissions, and statutory deductions.
-Prepare and submit payroll- and manpower-related statutory reports.
-Conduct periodic payroll audits to identify and correct discrepancies.
-Collaborate with Finance to ensure accurate payroll data flow and reconciliation.
-Support annual performance appraisals, compensation reviews, and salary adjustments.
-Handle employee payroll inquiries professionally and maintain strict data confidentiality.
-Stay updated on payroll tax laws, statutory requirements, and internal governance standards.
-Conduct market benchmarking and contribute to compensation framework improvements.

2. Benefits & Employee Lifecycle
-Administer employee benefits including medical, leave management, insurance, and wellness programs.
-Manage employee lifecycle changes such as promotions, transfers, contract updates, and expatriate arrangements.

3. Onboarding & Offboarding
-Drive end-to-end recruitment: job postings, sourcing, interview coordination, and offer management.
-Handle work visa and employment pass applications for expatriates and foreign hires.
-Coordinate new hire onboarding and smooth offboarding processes.
-Conduct exit interviews and provide insights for HR and management improvement.

4. Employee Relations & People Culture
-Provide advisory support on employee relations matters: grievances, performance issues, conflict resolution, and workplace concerns.
-Promote and support a strong value-driven culture aligned with leadership direction.
-Develop and implement DEI initiatives to foster an inclusive work environment.
-Lead engagement and recognition programs, including team-building activities and employee events.
-Ensure HR practices are fair, consistent, and compliant with legal and organizational standards.

5. HR Policy & Compliance
-Develop, review, and implement HR policies, SOPs, and employee handbooks.
-Ensure compliance with Malaysian labour laws and regional HR regulations.
-Support HR audits, data accuracy reviews, and governance-related initiatives.
-Work closely with the Head of HR on HR projects and organizational initiatives.
-Handle other ad-hoc HR assignments as required.

6. Office Administration
-Plan and manage corporate events including festive celebrations, company anniversaries, and team-building programs.
-Oversee office administration such as procurement, inventory, facility coordination, and general office operations.
-Arrange business travel including flight bookings and necessary logistics.
-Manage office supplies and vendor relationships.

Requirements
-Bachelor’s degree in Business Management, Human Resources Management, or related fields.
-Minimum 5 years of HR experience with strong exposure to regional payroll and HR policy development.
-Strong knowledge of employment laws, payroll regulations, and HR best practices.
-Able to work effectively in a fast-paced and dynamic environment.
-Familiar with immigration procedures and employment pass applications.
-Excellent organizational and time management skills with the ability to manage multiple tasks.
-Strong communication and interpersonal skills, both written and verbal.
-Strong analytical thinking and agile problem-solving capabilities.
-Multilingual abilities (English, Chinese, Korean) are an added advantage.