HR & Administration Executive / Assistant 高级人事行政助理

About the Company

We are a growing Chinese-managed e-commerce company operating TikTok Shop and Shopee businesses in Malaysia. We are looking for a responsible and experienced HR & Administration Executive to manage employee lifecycle activities, payroll administration, statutory submissions, office administration and daily HR operations.

Key Responsibilities

Payroll & Statutory Compliance

Support monthly payroll processing and salary disbursement using AutoCount HRMS / Payroll.

Prepare and coordinate monthly statutory submissions and payments, including EPF / KWSP, SOCSO / PERKESO, EIS, PCB / MTD and HRD Corp / HRDF.

Ensure payroll, attendance, overtime, leave and employee deduction records are accurate and submitted on time.

Liaise with relevant government departments, statutory bodies and external payroll or HR advisers when required.

Keep updated on Malaysian employment regulations, payroll procedures and statutory HR requirements.

Administration

Assist with daily office administration, including office facilities, building management, cleanliness, workplace order and general office arrangements.

Assist with the application, renewal, updating and filing of company licences, permits and other official documents.

Manage office supplies purchasing, price comparisons and supplier coordination to ensure sufficient daily office requirements.

Maintain an asset register and manage asset issuance, return and usage records.

Conduct regular office asset checks and ensure that physical assets match the recorded register.

Handle filing, document control, courier arrangements and other administrative matters.

Perform other ad-hoc tasks assigned by management.

Human Resources

Handle employee recruitment activities, including posting job advertisements, screening CVs, arranging interviews and following up on the hiring process.

Manage employee records and personal files.

Handle employee onboarding, probation confirmation, transfer and offboarding procedures.

Manage employee attendance and overtime records, and assist with payroll calculations and related reports.

Coordinate employee registration and contribution matters relating to EPF / KWSP, SOCSO / PERKESO and EIS.

Prepare employment letters, HR forms, staff notices and other employment-related documents.

Support the implementation and communication of company policies, HR procedures and employee handbook provisions.

Support employee relations matters and ensure employee concerns are handled professionally, fairly and confidentially.

Assist in organising employee engagement activities and internal company events.

Assist with other daily HR matters and duties assigned by management.

Requirements

Diploma or Degree in Human Resources, Business Administration or a related field.

2–3 years of relevant experience in HR administration, payroll and employee lifecycle management.

Hands-on experience using AutoCount HRMS / AutoCount Payroll is required.

Experience handling payroll, attendance, overtime and monthly statutory submissions.

Practical knowledge of EPF / KWSP, SOCSO / PERKESO, EIS, PCB / MTD and HRD Corp / HRDF procedures.

Familiarity with Malaysian employment practices and HR compliance requirements.

Experience communicating with government departments, statutory bodies or external HR advisers is highly preferred.

Experience in office administration, vendor coordination, purchasing and asset management is an advantage.

Good knowledge of Microsoft Excel, Google Sheets and standard office software.

Strong attention to detail and ability to maintain confidential employee information.

Mature, responsible, organised and able to work independently.

Able to communicate professionally in Bahasa Malaysia, Chinese and English. Bahasa Malaysia is required for communication with local authorities and service providers; Chinese is required for communication with Chinese-speaking management and employees.

Must be legally authorised to work in Malaysia.

What We Offer

Opportunity to grow with a fast-growing TikTok Shop and Shopee e-commerce company.

Hands-on experience in HR operations, AutoCount payroll and Malaysian statutory compliance.

Direct exposure to employee lifecycle management, office administration and government liaison.

Supportive working environment and career development opportunities.