HR & Administration Executive

Key Responsibilities

1. Recruitment & Talent Acquisition

Manage end-to-end recruitment: sourcing, screening, interviewing, and hiring

Work closely with department heads on manpower planning and staffing needs

Prepare and update job descriptions and post vacancies on job portals

Coordinate interviews and manage candidate experience

Conduct reference checks and prepare employment offers

Handle onboarding process including documentation, orientation, and system setup



2. Payroll & Compensation

Process monthly payroll accurately and on time (salary, OT, allowances, deductions)

Ensure statutory compliance: EPF, SOCSO, EIS, PCB submissions

Maintain payroll records and prepare payroll-related reports

Handle employee claims, reimbursements, and benefits administration



3. Training & Development (L&D)

Identify training needs in collaboration with department heads

Coordinate and administer internal and external training programs

Manage onboarding training and orientation for new employees

Maintain training records and monitor training effectiveness

Support development of training materials, SOPs, and HR policies



4. HR Generalist Functions

Maintain employee records, HR systems, and documentation

Manage full employee lifecycle: confirmation, promotion, transfer, resignation, and exit

Administer leave, attendance, and disciplinary records

Assist in implementation and communication of HR policies and SOPs



5. Compliance & Employee Relations

Ensure compliance with Malaysian Employment Act and company policies

Support disciplinary actions, investigations, and proper documentation

Assist in internal and external audits

Handle employee grievances and provide HR advisory support



6. Administration & Office Management

Oversee office administration, facilities, and maintenance

Coordinate company events, meetings, and engagement activities

Support workspace planning and office logistics



7. Reporting & Process Improvement

Prepare HR reports (headcount, turnover, recruitment, payroll, training)

Identify and implement improvements in HR and administrative processes



Job Requirements

Bachelor’s degree in human resource management, Business Administration, or related field

2–5 years of experience in HR generalist role with exposure to payroll and training

Strong knowledge of Malaysian statutory requirements (EPF, SOCSO, EIS, PCB) and Employment Act

Experience in organizing training programs and employee development initiatives

Strong organizational skills, attention to detail, and confidentiality

Good interpersonal and communication skills

Able to multitask in a fast-paced environment

Experience in multi-branch or multi-entity organizations