HR CUM ADMIN ASSISTANT

JOB TASK

A. HUMAN RESOURCES

1. PAYROLL & ATTENDANCE
-Monitor staff attendance (punch card/fingerprint) and track daily leaves/absenteeism.
-Calculate overtime (OT), lateness, and allowances for monthly payroll processing.
-Assist in generating EPF, SOCSO, EIS, and PCB slips.

2. FOREIGN WORKER MANAGEMENT
-Monitor permit expiry dates (FOMEMA & PLKS) and arrange for renewals 3 months in advance.
-Update foreign worker records (Passport info, permit validity) in the system.
-Assist in hostel management (utility bills, cleanliness checks) if applicable.

3. RECRUITMENT & ONBOARDING
-Post job ads on portals (JobStreet, Facebook, etc.) and filter candidates.
-Prepare Letter of Employment, Confirmation Letters, and Warning Letters.
-Create Personal Files (P-Files) for new joiners and ensure all documents (IC, bank details) are complete.

4. EMPLOYEE RELATIONS
-Handle basic staff queries regarding leave balance, medical claims, and company policy.
-Assist in drafting memos (e.g., Public Holiday announcements).

B. GENERAL ADMINISTRATION

1. OFFICE MANAGEMENT
-Manage office supplies (stationery, pantry, toiletries) and issue Purchase Orders (PO) for restocking.
-Oversee office cleanliness and coordinate with cleaners/contractors.

2. LICENSING & RENEWALS
-Monitor expiry dates for company vehicle road tax, insurance, and business licenses (MPSP/MBPP, Bomba).
-Handle documentation for company vehicle disposal or servicing records.

3. GENERAL DUTIES
-Answer incoming calls and handle courier/mail services.
-Assist in filing, data entry, and other ad-hoc tasks assigned by the Manager.

REQUIREMENTS:
-Minimum Diploma in HR, Business Admin, or equivalent.
-1-2 years of experience in an Admin or HR role (Fresh graduates with good attitude are welcome).
-Familiar with Malaysian Labour Law (Employment Act 1955) is an added advantage.
-Computer literate (Microsoft Excel, Word).
-Language: Malay, English (Mandarin is an added advantage for dealing with suppliers/management).