HR Executive

1. HR Operations & Administration
-Manage full HR administrative functions including personnel records, employee files, HR databases, and HR2eazy HRIS.
-Ensure compliance with statutory regulations, company policies, ISO requirements, and ethical standards.
-Handle employee movements: onboarding, transfers, promotions, confirmations, resignations, and terminations.
-Prepare and maintain HR documentation, SOPs, forms, and process updates.

2. Payroll Administration (HR2eazy)
-Prepare and process monthly payroll accurately and timely using HR2eazy.
-Ensure correct payroll components: allowances, overtime, claims, deductions, absenteeism, leave adjustments.
-Prepare and submit monthly statutory payments (EPF, SOCSO, EIS, PCB) on time.
-Maintain payroll confidentiality and resolve payroll queries.

3. Employee Benefits & Leave Management
-Maintain accurate attendance, leave records, medical claims, and absenteeism data.
-Track attendance discrepancies and prepare timely reports.
-Administer employee benefits with proper documentation and approvals.

4. Recruitment & Staffing Support
-Handle staffing requests, screening, shortlisting, and interview coordination.
-Prepare offer letters, employment contracts, confirmation letters, increment/bonus letters, and other HR correspondence.

5. Expatriate Services Division (ESD) & Immigration
-Prepare, submit, and monitor ESD applications for expatriates, including new employment passes and renewals.
-Manage immigration documentation through online portals and ensure timely follow-up.

6. HRDF Administration
-Handle HRDF submissions, registrations, training claims, and maintain proper records in compliance with HRD Corp requirements.

7. Training & Development
-Coordinate internal and external training programs as per company and HRDF requirements.
-Maintain training plans, training matrix, and competency tracking.
-Identify training needs with departments and liaise with training providers.
-Ensure all training evaluations, records, and documentation are updated and audit-ready.

8. Confidentiality & Professional Conduct
-Maintain strict confidentiality of all HR matters, including employee information, payroll data, and expatriate documentation.

Required Education & Experience
-Certificate/Diploma/Degree in Human Resource Management, Business Administration, or related field.
-Minimum 2–3 years of HR Generalist experience.
-Experience using HR2eazy payroll system is required.

Required Knowledge & Skills
-Strong analytical skills and high attention to detail.
-High integrity, maturity, and professionalism.
-Good interpersonal, communication, and negotiation skills.
-Able to work under pressure and meet tight deadlines.
-Proficient in Microsoft Office and HR systems.
-Independent, proactive, and solution-oriented.
-Good proficiency in Bahasa Malaysia and English.
-Immediate availability is preferred.