Human Resource & Administration Assistant

Key responsibilities


SQL Payroll management, preparation and input.

Assisting with recruitment processes, including job postings, applicant tracking, interview coordination and new employee onboarding

Maintaining and updating employee records, ensuring accuracy and compliance with data protection regulations

Processing HR-related documentation such as leave requests, expense claims among others

Supporting the preparation and organisation of HR policies, procedures and training materials

Assisting with employee engagement activities and internal communication initiatives

Coordinating general office administration tasks, including office supplies inventory, facilities management and scheduling

Providing administrative support for employee relations matters and performance management processes

Maintaining confidentiality and demonstrating discretion when handling sensitive HR information

What we're looking for

Secondary education qualification at a minimum; further qualifications in Human Resources, Business Administration or related field are advantageous

Proven experience in an HR administrative or general administration support role, with a minimum of 1-3 years in a similar position with payroll experience

Strong organisational and time management skills with the ability to manage multiple tasks and priorities simultaneously

Excellent written and verbal communication skills in English and Bahasa Malaysia; additional languages are a bonus

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and general office management systems

Knowledge of HR best practices, employment legislation and payroll administration is preferred

A professional and courteous demeanour with strong interpersonal skills and the ability to work effectively with employees at all levels

Attention to detail and accuracy, particularly when handling confidential information and documentation

Proactive approach to problem-solving with the ability to work both independently and as part of a team

Reliability and discretion in handling sensitive HR matters