Human Resource Executive

Job Descriptions:

Payroll
-Process and verify mid-month payroll in a timely and accurate manner.
-Review each overtime claim submitted by employees.
-Calculate overtime payments based on approved hours worked and applicable rates.
-Verify daily attendance records, including tardiness, absences, and incomplete clock-ins/outs.
-Cross-check and validate all leave applications (annual leave, medical leave, unpaid leave).
-Ensure necessary deductions are applied, including traffic summons, lost fuel card, over-usage medical benefits or any outstanding liabilities owed to the company

Recruitment & Selection
-Manage the full cycle recruitment process for contract, and internship positions.
-Prepare and post job advertisements on various recruitment platforms (e.g., Indeed, JobStreet and LinkedIn).
-Screen and shortlist suitable applicants based on job requirements and qualifications.
-Coordinate and conduct interview sessions in collaboration with hiring managers and chief officers to ensure proper candidate assessment.
-Perform background checks, including reference verification and employment history.

Onboarding & New Hire Documentation
-Prepare employment contracts, and offer letters for new hires.
-Ensure all required documents (IC, certificates, bank details) are obtained before onboarding.
-Request creation of company email accounts, necessary assets like laptop, handphone, sim-card, workstations.
-Conduct induction sessions to orient new employees on HR policies and procedures, Code of conduct, attendance rules, and HR system

Contract & Letter Preparation
-Prepare renewal of employment contracts for staff approaching contract expiration.
-Draft contract expiration notices, acceptance letters, and related documentation.
-Prepare warning letters, reminder letters, memos, and show-cause letters for employee misconduct.

Resignation & Offboarding
-Prepare acceptance letters for resignations and ensure proper documentation.
-Coordinate exit interviews, asset return procedures, and clearance forms.

Attendance & Leave Administration
-Monitor daily attendance and resolve any discrepancies with supervisors.
-Review leaves applications and ensure leaves comply with entitlement balances.
-Assist employees with system-related issues (e.g., login problems, incorrect balances).
-Generate attendance and leave reports when requested by management.

Employee Support & General HR Duties
-Respond to employee queries, addressing concerns, and carries out additional tasks as delegated by the supervisor.

Job Requirements:
-Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
-At least 1–3 years of experience in HR or administrative roles.
-Good understanding of Malaysian labour laws and HR practices.
-Strong communication skills, attention to detail, and a high level of accuracy.