Junior Account Executive

Account Receivable
1. Gather and verify invoices for appropriate documentation prior to payment
2. Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
3. Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger
4. Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
5. Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing
6. Support other accounting and finance team members, inventory management, and cost accounting

Account Payable
1. Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records
2. Provide other clerical support necessary to pay the obligations of the organization
3. Maintain meticulous records of outstanding payables
4. Ensure the accuracy of an organization’s financial documents for payment, auditing and tax purposes
5. Protect businesses against unintentional overpayment
6. Practice effective monitoring to ensure payments are made to vendors in a timely manner
7. Clarify any questionable invoice items, prices or receiving signatures
8. Assemble and review invoices to be completed for payment
9. Maintain copies of vouchers, invoices or correspondence necessary for files
10. Type periodic reports and other records
11. Obtain proper information and/or data regarding invoice payments
12. Check vendor files for any previous payments and assign voucher numbers