Leasing Admin Executive (Elmina East, Shah Alam)

We are seeking a detail-oriented and proactive Lease Admin to support the leasing team on the administrative functions, basic legal documentation, communication between internal department and external parties. This role plays a key part in ensuring smooth tenancy management, accurate records, timely correspondence, and compliance with statutory and contractual obligations.

Job Description

Prepare a listing of tenancies due for renewal.

Prepare and process tenancy documents, including renewal forms, Letters of Offer, Tenancy Agreements, renewals, terminations, tenancy-related correspondence, document stamping, utilities opening etc.

Coordinate with lawyers/landlords/tenants on the status of tenancy agreements to be returned.

Ensure all tenancy agreements are duly executed by tenants.

Coordinate with Tenancy Administration, Finance, and relevant departments to ensure accurate document execution, compliance, payment, deposit refunds.

Maintain up-to-date lease records, tenant information, licences, trademarks, etc.

Support leasing documentation processes, relocations, closures, and temporary licensing arrangements.

Handle general administrative duties, including filing, preparing meeting minutes, and providing leasing support.

Review TA drafts, obtain approvals and coordinate.

Perform other duties as assigned by Management.

Requirements :

Minimum 1 year of working experience in tenancy management or in similar capacity in related field.

Proactive with a positive attitude, independent, strong organizational and good time management skills.

Meticulous and possess strong verbal and written communication skills in English and Bahasa Malaysia.

Pleasant personality with strong interpersonal and follow-up skills.

Ability to adapt to frequent changes and work under minimum supervision.

Able to work with pressure and meet tight deadlines.

Advanced PC user, proficient in Microsoft Office (MS Word, Power Point, Excel).

Benefits:

- 5 days work per week.
- Medical benefits.
- Staff purchase discounts.
- Career advancement opportunities.
- Casual working environment.

Interested candidates, kindly apply online via jobstreet with your detailed resume, transcripts and a recent photograph. Only shortlisted candidates will be contacted.